Privacy Policy
Last updated: 20 October 2026
1. Who we are
UR Inc Ltd, trading as Drive Collective (“DC”, “we”, “us”), is the controller of your personal data. We are registered in England and Wales under company number 14284294, with our registered office at 203 West Street, Fareham, Hampshire, PO16 0EN. Contact us about your data at info@drivecollective.co.uk.
2. What we collect and why
Data | Why we use it | Lawful basis |
Name, email, mobile number, Instagram handle | Create and run your membership; send event and renewal updates | Contract |
Membership number, type, joining and renewal dates | Manage membership and renewals | Contract |
Payment records (card details are held by our payment provider, not by us) | Take payment and keep accounts | Contract; legal obligation |
Vehicle make, model and registration; insurer and policy number | Plan events and confirm vehicles are insured | Contract; legitimate interests (event safety) |
Emergency contact name and number | Contact them if something happens at an event | Legitimate interests (your safety) |
Dietary or medical needs you choose to tell us for a trip | Make arrangements for you | Your explicit consent |
Photos and video taken at events | Share on our Site and social media | Legitimate interests (promoting the club) |
Site usage and cookie data | Run and improve the Site | Consent (for non-essential cookies) |
Marketing preferences | Send news and offers | Consent |
You can withdraw consent at any time by emailing us. If you would rather not appear in event photos, tell us and we will avoid using images of you.
3. Emergency contacts and passengers
If you give us someone else’s details, such as an emergency contact or a passenger, please make sure they know and are happy for us to hold them.
4. Who we share it with
We never sell your data. We share it only with:
service providers who run our website, payments, email, analytics and data storage for us;
hotels, restaurants and venues for trips you book (names and dietary needs only);
emergency services, insurers or the police where needed for safety or required by law;
professional advisers such as our accountants and solicitors.
Some providers store data outside the UK. Where they do, we rely on UK adequacy regulations or approved contract clauses to protect it.
5. How long we keep it
Data | Kept for |
Membership details | While you are a member, then 2 years |
Event records (bookings, vehicle, emergency contact) | 3 years after the event |
Dietary or medical needs | Deleted after the trip |
Payment and accounting records | 6 years |
Marketing consent | Until you unsubscribe |
6. Your rights
You can ask us to access, correct, delete or restrict your data, object to how we use it, or move it to another provider. Email info@drivecollective.co.uk and we will respond within one month.
If you are unhappy with how we handle your data, you can complain to the Information Commissioner’s Office at ico.org.uk or on 0303 123 1113.
7. Security
Access to member data is limited to DC directors and authorised administrators. We use password-protected systems and reputable providers.
8. Changes to this policy
We will post any updates on this page and tell members by email about significant changes.